The IlliAAC ByLaws

I.      Name
The official name of the association shall be IlliAAC (Illinois Academic Advising Committee)

II.     Purpose

The purpose of the IlliAAC is to promote and develop quality academic advising at the University of Illinois at Urbana-Champaign. It is dedicated to supporting professional growth for academic advisers and advising. As the official voice for the academic advising community at the UIUC, it shall provide a forum for discussion, debate, and the exchange of ideas and information relevant to advising. In its efforts to enhance academic advising services on campus, IlliAAC advocates the highest level of professional ethics and standards.

III.   Membership and Dues

  1. Equal Opportunity
    There shall be no discrimination for reasons of religion, age, race or ethnicity, color, sex, marital status, national origin, disability, or sexual orientation.
  2. Membership and Eligibility
    Membership shall be open to all individuals with an interest in academic advising at the University of Illinois at Urbana-Champaign. Individuals shall become active members in good standing upon payment of dues.
  3. Rights of Membership
    Active members shall be eligible to vote, hold office, and attend meetings of the association, and are entitled to all the services and benefits provided by the association.
  4. Annual Dues
    1. The establishment of dues shall be the responsibility of the Executive Committee and shall be administered in accordance with the rules and regulations regarding accounting as set forth by campus rules. Any proposed change in dues must be announced two weeks prior to a regularly scheduled meeting and shall require approval of a majority of active members in attendance.
    2. Dues for the association will be set at $15 per member per academic year. Dues are payable at the time of joining and are payable thereafter at a regularly scheduled meeting.  The membership year will be August 16th to August 15th.

 

IV.  Officers

  1. Composition and Tenure
    1. There shall be five officers of the Association: Chair, Incoming Chair, Secretary, Treasurer, and Past-Chair.
    2. Secretary and Treasurer shall serve two-year terms. The Incoming Chair will serve one year as Incoming Chair, one year as Chair and then one year as Past-Chair.
    3. The term will start at the conclusion of the last meeting of the Academic Year.
    4. Officers shall be members of this Association in good standing.
  1. Election
    1. Election of the Incoming Chair shall be held annually.
    2. Elections for Secretary and Treasurer will be held in even-numbered years.
    3. The Chair will coordinate the election for the year.
    4. Eligible members interested in serving will submit an application to the Chair in the spring semester which includes a brief statement of interest, including appropriate qualifications.
    5. Elections should be conducted before the last meeting of the academic year.
  1. Duties and Responsibilities
    1. Chair – The Chair shall preside at all meetings. The Chair is generally responsible for overseeing all of the Association’s activities. The Chair may call special meetings of the Executive Committee and will serve as a non-voting ex officio member of all standing and ad hoc committees in an advisory role. The Chair will be the official representative of the group to other campus committees, or have the power to appoint one.
    2. Incoming Chair. The Incoming Chair shall perform the duties and responsibilities of the Chair, in the absence of the Chair.
  • Secretary. The Secretary shall keep records of all meetings of the Association and notify members of special and regular meetings. The Secretary shall also be responsible for correspondence on behalf of the group.
  1. Treasurer. The Treasurer will have custody of all funds and shall maintain records. The Treasurer will maintain a roster of members. The Treasurer will follow all guidelines set up by the University Illinois for this position and present an annual report to the members.
  2. Past-Chair. The Past-Chair will assist the Chair as needed.
  3. Student Affairs Liaison: A Student Affairs professional chosen by Student Affairs will assist IlliAAC in connecting Academic Advising and Student Affairs.
  1. Interim Officers
    In case of vacancy, resignation or removal of an officer the Past-Chair will solicit applications of candidacy and will present the candidates to the Executive Committee. The officers will then appoint the position.

 

V.   Committees

  1. Executive Committee
    The Executive Committee shall consist of the five officers, all current Standing Committee Co-Chairs and a Student Affairs Liaison. This group is empowered to make decisions as outlined in these By-laws as deemed necessary to be made prior the next scheduled meeting of the organization.
  2. Standing Committees
    There shall be five Standing Committees, Professional Development, Membership, Technology, Assessment, and Social.
  3. Nature of Standing Committees
    1. Professional Development
      1. The purpose of this Committee shall be to promote the professional growth of the membership and is comprised of co-chairs and committee members
      2. This Committee’s duties will include the coordination, input or assistance with advising workshops and training. The Committee will be responsible for hosting a minimum of three “Snack Bytes” each semester and for the planning and execution of the IlliAAC Conference.
    2. Membership
      1. The purpose of this Committee shall be to promote, establish and maintain active membership in the organization.
      2. This committee’s duties will include the planning, advertising and execution of social functions (at least one per semester) that promote membership as well as collegiality among existing members. The Committee will actively seek out new academic advisers on campus and educate them on the mission of IlliAAC.  The Committee will be responsible for creation maintenance and delivery of welcome packets to new advisors on campus.
    3.  Technology
      1. The Committee shall be comprised of co-chairs and members.
      2. The purpose of the Committee shall be to harness the needs of the IlliAAC advising community concerning information technology and make available to its stakeholders news, events and information.
      3. This Committee will be responsible for social media, website maintenance and all technology needs of IlliAAC.
    4. Evaluation and Assessment
      1. The Committee shall be comprised of a co-chairs and members.
      2. The Evaluation and Assessment Committee will organize no fewer than 2 committee meetings per semester, and help promote assessment related activities/ sessions (guest speakers, workshops, “Snack Bytes” discussion topics, Newsletter, etc) for IlliAAC membership.
      3. The purpose of the Committee shall be to inform IlliAAC of resources and to provide tools to evaluate and assess the effectiveness of IlliAAC, its programs (i.e. Advising Conference), and the expertise of the advising community.
      4. This Committee will be responsible for distribution, evaluation and appropriate reporting of findings for advising implementation.
    5.  Social
      1. The Committee shall be comprised of a co-chairs and members.
      2. The purpose of this committee will be to create networking opportunities for IlliAAC members through the organization of, at minimum, 2 social events per semester.

 

  1. Chairs of Standing Committees
    1. Elections
    2. Elections for Co-chairs of Standing Committee’s will be held every year for an alternating two year term. This will allow continuity between years on the committees.
    3. Eligible members interested in serving will submit an application to the Chair in the spring semester which includes a brief statement of interest, including appropriate qualifications.
    4. Elections will take place at the same time and in the same manner as elections for IlliAAC Officers.
  1. Duties of Standing Committee Chairs
    1. Each chair shall present a report to IlliAAC at each general meeting about the activities of their committees.
    2. Each chair shall be responsible for the timely fulfillment of the purposes and responsibilities of their committees
    3. Each chair shall prepare an annual budget to be submitted to the Executive Committee where appropriate.
  1. Committee Memberships
    1. Membership in the Standing Committees shall be open to all members
    2. Members may join a committee by communicating an interest to the Past-Chair of the Committee before the end of the spring semester
    3. Members may remain members of Standing Committees so long as they remain members of the organization
  1. Ad Hoc Committees
    1. The Chair of the organization shall have the authority to establish Ad Hoc Committees, to designate purposes of said committees and to appoint chairs
    2. Membership on Ad Hoc Committees is open to all members
    3. The duties of Ad Hoc Committee Chairs are to present timely reports to the membership
    4. Ad Hoc Committee chairs are responsible for the timely fulfillment of the purposes and responsibilities of their committees as charged by the Chair
  1. Meetings and Membership
    1. Meetings shall be scheduled a minimum of three times each semester at a time and location established by the Executive Committee
    2. Special workshops and/or conferences may also be scheduled in place of a regular meeting
  • Meetings shall be governed by Robert’s Rules of Order and open to all regardless of membership

 

Last updated 3/11/15